Your Questions AnsweredPost It

1. Who is Choice Procurement?
Choice Procurement are purchasing specialists. We help our clients to increase profit through cost reduction, spend consolidation and control, providing an effective long term procurement solution.

The business was formed in 2006 with the simple aim of helping companies to reduce and control their indirect spend. We carefully review and identify the internal purchasing processes and costs, analyse existing purchasing operations, and tailor a complete service to reshape the procurement structure around your companies needs, giving ultimate control and transparency of spend.

2. Why do we need your services?
While companies are experts at purchasing their core commodity, every company uses a range of products and services necessary for the running of the business, known as indirect or non-core commodities. Regardless of the type of business, we specialise in purchasing these commodities.

Choice Procurement is unique in its field. Through a spend review of your companies indirect spend we identify your companies purchasing requirements, and tailor the complete service, to give you control and transparency of spend, providing an effective long term procurement solution.

By remaining in partnership with your company for a minimum 12 month period we can we will guide you to realising the logic behind every purchasing process, which means you will continue to have control of your purchasing beyond the term of our relationship.

3. What is a Spend Review?
This is the first step we take with each company. A time will be arranged when we can visit your company to review your indirect spend and learn more about your procurement needs. This will cover products and services purchased, number of suppliers used, invoices received and potential savings, giving us a true picture of the company’s purchasing habits and the size and nature of the project.

4. What then does the Procurement Program entail?
Once our client has made the decision to proceed with our services we will review the company’s requirements against the products and services presently being purchased to ensure they meet requirements, and begin the process of implementing the savings and improvements.

The main areas of our implementation; – Roll out of identified savings – Implementation of purchasing systems and processes – Implementation of best procurement practices for your business, reducing time and cost. – Staff training to up skill all necessary staff with the new products, processes and systems.

5. What decides the length of this program?
The length of the program will be decided by the size and nature of the project.

6. How can you be sure this program will work in my particular business or industry?
With a wealth of purchasing experience across many market sectors we can cater for every type business, whether manufacturing, construction, financial or retail. From the moment we partner with a company we are helping them to realise for themselves the impact of their purchasing decisions.

7. Will this mean more work for my team?
No. Offering control of spend is not only a huge cost saving for the company, it is a huge resource saving for staff as previously duplicated tasks are eliminated, freeing up staff time for more valuable aspects of their work.
The purchasing changes will largely take place around your team, keeping you informed on decisions made as we progress. Any products and suppliers introduced at this stage would be done with sensitivity and efficiency.
As new systems are put in place to control spend and budgets, training will be available for both the necessary staff and the management team.

From the early days of the program we guarantee you will feel the benefits of improved purchasing procedures shaped to your company’s requirements.

8. You mention systems to control purchasing. Can you clarify?
The system we offer to control your purchasing is an internet based eProcurement portal. This means all the information is recorded in an online database. Anyone who requires access to this will be given a password and can access a controlled level of information depending on their requirements.

9. What is eProcurement, and will it cost extra to implement?
eProcurement is simply an automated, internet-based way for a company to purchase the goods and services it needs to conduct its business.
The eProcurement portal we offer is extremely versatile and can be offered at levels to suit every budget, from a basic ordering tool to the full procurement package providing order history and control. The savings made through controlling spend in this manner will far outweigh the expense, and should therefore be seen as an investment to your company.

10. Can you offer training on eProcurement?
Yes. Introducing eProcurement will have a significant impact on your company’s purchasing.
Choice Procurement offers training on how to best implement these changes to ensure all staff are comfortable moving forward. Ensuring your team understands the benefits of the implemented systems and procedures as well as understanding how to use them will make the transition effortless.

11. Do you offer any guarantees?
We promise to deliver an honest and professional service, with no hidden costs, and guarantee to save you time and money whilst giving you unprecedented control.

12. What results have other businesses seen?
Results include reduced costs, reduced invoicing, increased control, spend reporting, staff accountability, consistency of supply, transparency of spend and greater purchasing awareness.

13. When is the best time to get started?
Now is always the best time to begin reducing costs and increasing profits. Can your business afford these extra costs for another month?

14. How do we get started?
The first and simple step is to arrange a consultation with us to identify your procurement requirements and concerns.
Following this, we will undertake a procurement review, present our recommendations based on our findings, and agree a program and fee structure to suitably address your needs.

15. How much will this cost?
We operate on a risk-free basis, therefore the initial procurement review is completely free, which we then present to you with our findings, our proposal for how we would proceed should you wish to use our services, and our cost, which would be worked out from the number of days we would expect the work to take to complete. For smaller companies this would be a 1-2 day consultancy fee, for larger companies this would be slightly higher as more work involved to complete.

The Benefits

Total Cost Reduction – the best possible price for the best value product

Product Identification – identifying the right product for you.

Procurement & Budget Control – Controlling who buys, what they buy, where they buy and who authorises the spend

Supplier Qualification – ensuring each supplier meets with your businesses ethical, environmental and quality standards

Supplier Relationship Management – measuring supplier performance against your requirements, offering feedback

Trade on your terms – implementing terms and conditions of purchase to protect you.

Management Information – 100% visibility of your entire indirect spend.

Staff Training – providing your team the necessary training on implemented systems and processes.

Areas of Savings

  • Business Travel
  • Utilities
  • Telecoms
  • Mobile Telecoms
  • Office Stationery
  • Print
  • Business Machines
  • Office Furniture
  • Insurance
  • Secure Document Destruction
  • IT Equipment & software
  • Uniforms & PPE
  • Janitorial & Cleaning supplies
  • Fleet & Fleet Management
  • Fuel & Fuel Cards
  • Purchase Cards & Lodge Cards
  • Waste
  • eAuction
  • eProcurement
  • eInvoice